FERPA is a federal law that affords parents and eligible students (18 years or older) certain rights regarding a student’s education records.

Parent/Student Rights under FERPA:

Parents/guardians (or eligible students) have the right to:

1. Inspect and review the student’s education records within 45 days of the request.

2. Request amendment of inaccurate or misleading records.

3. Consent to disclosures of personally identifiable information (PII), except where FERPA authorizes disclosure without consent.

4. File a complaint with the U.S. Department of Education concerning alleged FERPA violations.

Directory Information:

Cambridge Academy may designate certain student data as “directory information,” such as:

• Student’s name

• Grade level

• Participation in recognized activities/sports

• Honors and awards

• Photographs for school use (newsletters, yearbooks, website, etc.)

Parents/guardians may opt-out of directory information disclosures by submitting a written request within 10 school days of receiving this notice each school year.

Disclosure Without Consent:

FERPA permits disclosure without consent in specific circumstances, including:

• School officials with legitimate educational interest

• Other schools to which a student is transferring

• Specified officials for audit/evaluation

• Appropriate parties in health and safety emergencies

• Juvenile justice system authoritieshere

The PPRA provides rights regarding surveys, collection, and use of information for marketing purposes, and certain physical exams.

Consent for Certain Student Information Collection:

Cambridge Academy must obtain prior written consent before students are required to participate in a survey, analysis, or evaluation funded by the U.S. Department of Education that reveals information concerning:

• Political affiliations or beliefs

• Mental or psychological problems

• Sexual behavior or attitudes

• Illegal, antisocial, or self-incriminating behavior

• Religious practices or beliefs

• Family income (except as required for eligibility in programs)

• Critical appraisals of close family relationships

Notification and Opt-Out Rights:

Parents have the right to:

• Be notified annually of this policy.

• Inspect any survey administered to students by the school.

• Opt out of:

  • Certain surveys (not federally funded)

  • School activities that collect personal information for marketing/selling purposes

  • Non-emergency invasive physical exams

Requesting Educational Records:

Requests must be submitted in writing to the school office. Cambridge Academy will provide access within 45 days.

Requesting Amendment to Records:

Submit a written request to the School Principal, clearly identifying the part of the record to be changed and why it is inaccurate or misleading.

Opt-Out Requests:

Parents may submit opt-out requests (directory info, surveys, etc.) by:

• Completing the FERPA/PPRA Opt-Out Form available in the front office or school website

• Submitting it to the office within 10 school days of the start of the academic year or enrollment